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Paid In/Out

Use the Paid In/Out utility to add and manage paid in and paid out record details, including the associated account and the total currency amount.

Paid In/Out Form Overview

Things to Know

What is a paid in transaction?

Los Pagos de Entrada mantienen un registro auditable de dinero agregado a un cajón de dinero físico que no está asociado con transacciones de venta.

Por ejemplo, ejecute una transacción de Pago de Entrada para proveer un registro auditable por los $10 agregados al cajón de dinero cuando un empleado paga $10 por un uniforme de trabajo.

What is a paid out transaction?

Los Pagos de Salida mantienen un registro auditable del dinero retirado de un cajón de dinero físico y usado para gastos del negocio.

Por ejemplo, ejecute una transacción de Pago de Salida para proveer un registro auditable por el dinero retirado del cajón de dinero para pagar por materiales de oficina.

Is it possible to edit the details of a paid in/out transaction after it is entered?

Yes. Paid in/out transaction details can be changed, including the associated account and the currency total. See Change Paid In/Out.

If lockdown rules are defined by the system administrator, the user is prevented from changing a paid in/out after the specified time period has expired.

Paid In/Out - Instructions

Step by step instructions for managing Paid In/Outs are provided here:

  1. Search Paid In/Outs

  2. Add Paid In/Out

  3. Change Paid In/Out

  4. Delete Paid In/Out

Search - Paid In/Outs

Cash → Paid In/Outs

  1. From the Stores / Dates field in the upper-left, select the store numbers / names.

  2. From the Custom field, select the calendar icon to choose a date range for the search.

  3. From the calendar popup, define the date range, and then select Apply.

    It is also possible to select Period / Week, Today, or Yesterday as the search date or date range.

  4. From the lower-right of the Stores / Dates field, select Search.

Add Paid In/Out

Cash → Paid In/Out

To add a new paid in/out:

  1. From the upper-right of the Paid In/Out screen, select Add Paid In/Out.

  2. From the Store dropdown, select the store associated with the paid in/out (if applicable).

  3. In the Business Date field, type the date associated with the paid in/out -OR- select the calendar icon to select a date from a popup calendar.

    This field is populated with the current business date by default.

  4. From the Account dropdown, select the general ledger account associated with the paid in/out record.

  5. From the Type dropdown, select the record type: Paid In or Paid Out.

  6. In the Amount field, type the total currency amount of the paid in/out record.

  7. In the Description field, type a description of the paid in/out record.

  8. From the lower-right of the Add Paid In/Out window, select Save.

Change Paid In/Out

Cash → Paid In/Out

To change the details of an existing paid in/out:

  1. Search for the paid in/out using the techniques outlined in Search - Paid In/Out.

  2. From the 3-dot menu on the row of the paid in/out, select Change.

  3. From the Store dropdown, select the store associated with the paid in/out (if applicable).

  4. In the Business Date field, type the date associated with the paid in/out -OR- select the calendar icon to select a date from a popup calendar.

  5. From the Account dropdown, select the general ledger account associated with the paid in/out record.

  6. From the Type dropdown, select the record type: Paid In or Paid Out.

  7. In the Amount field, type the total currency amount of the paid in/out record.

  8. In the Description field, type a description of the paid in/out record.

  9. From the lower-right of the Change Paid In/Out window, select Save.

Delete Paid In/Out

Cash → Paid In/Out

To delete the details of an existing paid in/out:

  1. Search for the paid in/out using the techniques outlined in Search - Paid In/Out.

  2. From the 3-dot menu on the row of the paid in/out, select Delete.

  3. When prompted, select Yes to delete the paid in/out.

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