抖阴

Skip to main content

Paid In/Out

Use the聽Paid In/Out聽utility to add and manage paid in and paid out record details, including the associated account and the total currency amount.

Paid In/Out Form Overview

Things to Know

What is a paid in transaction?

Paid In transactions maintain an audit record for currency added to a physical cash drawer that is not associated with a sales transaction.

For example, perform a Paid In transaction to provide an audit record for the $10 added to the cash drawer when an employee pays $10 for a work uniform.

What is a paid out transaction?

Paid Out transactions maintain an audit record for currency removed from a physical cash drawer and used for business expenses.

For example, perform a Paid Out transaction to provide an audit record for the currency removed from the cash drawer to pay for office supplies.

Is it possible to edit the details of a paid in/out transaction after it is entered?

Yes. Paid in/out transaction details can be changed, including the associated account and the currency total. See Change Paid In/Out.

If lockdown rules are defined by the system administrator, the user is prevented from changing a paid in/out after the specified time period has expired.

Paid In/Out - Instructions

Step by step instructions for managing Paid In/Outs are provided here:

  1. Search Paid In/Outs

  2. Add Paid In/Out

  3. Change Paid In/Out

  4. Delete Paid In/Out

Search - Paid In/Outs

Cash 鈫� Paid In/Outs

  1. From the Stores / Dates field in the upper-left, select the store numbers / names.

  2. From the Custom field, select the calendar icon to choose a date range for the search.

  3. From the calendar popup, define the date range, and then select Apply.

    It is also possible to select Period / Week, Today, or Yesterday as the search date or date range.

  4. From the lower-right of the Stores / Dates field, select Search.

Add Paid In/Out

Cash 鈫� Paid In/Out

To add a new paid in/out:

  1. From the upper-right of the Paid In/Out screen, select Add Paid In/Out.

  2. From the Store dropdown, select the store associated with the paid in/out (if applicable).

  3. In the Business Date field, type the date associated with the paid in/out -OR- select the calendar icon to select a date from a popup calendar.

    This field is populated with the current business date by default.

  4. From the Account dropdown, select the general ledger account associated with the paid in/out record.

  5. From the Type dropdown, select the record type: Paid In or Paid Out.

  6. In the Amount field, type the total currency amount of the paid in/out record.

  7. In the Description field, type a description of the paid in/out record.

  8. From the lower-right of the Add Paid In/Out window, select Save.

Change Paid In/Out

Cash 鈫� Paid In/Out

To change the details of an existing paid in/out:

  1. Search for the paid in/out using the techniques outlined in Search - Paid In/Out.

  2. From the 3-dot menu on the row of the paid in/out, select Change.

  3. From the Store dropdown, select the store associated with the paid in/out (if applicable).

  4. In the Business Date field, type the date associated with the paid in/out -OR- select the calendar icon to select a date from a popup calendar.

  5. From the Account dropdown, select the general ledger account associated with the paid in/out record.

  6. From the Type dropdown, select the record type: Paid In or Paid Out.

  7. In the Amount field, type the total currency amount of the paid in/out record.

  8. In the Description field, type a description of the paid in/out record.

  9. From the lower-right of the Change Paid In/Out window, select Save.

Delete Paid In/Out

Cash 鈫� Paid In/Out

To delete the details of an existing paid in/out:

  1. Search for the paid in/out using the techniques outlined in Search - Paid In/Out.

  2. From the 3-dot menu on the row of the paid in/out, select Delete.

  3. When prompted, select Yes to delete the paid in/out.

Voir aussi: