Pending Shift Changes

From the Pending Shift Changes screen, view pending employee shift pickup requests for a selected store and period, approve / decline employee requests, and view shift changes that are pending acceptance by employees.

Pending Shift Changes - Overview

Employee Requests

The Employee Requests tab of the Pending Shift Changes screen lists the pending shift聽pickup requests for a selected store and period. From this tab, the store manager approves聽or聽declines聽the shift pickup requests submitted by employees.

The following describes the fields on the Employee Requests tab.

Field	Description
Business Date	The business date when the shift is scheduled.
Employee	The employee currently assigned to the shift. The employee who is a potential assignee for the shift.
Shift	The start and end time of the shift. The duration of the shift in hours.
Expected Weekly Hours	The expected number of scheduled hours for the employee for the week. This weekly hours total includes: Approved shift requests. Shift requests that are pending approval.
Approve / Decline	Select the green check mark to approve the shift聽pickup request. Select the red X to decline the shift聽pickup request.

Warning Icons

A warning icon appears next to an Employee or next to the Expected Weekly Hours value when a potential conflict exists with the shift request.

Icon	Description
Purple with "M" label	Employee is a minor. Labor laws may restrict the employee's availability.
Orange with "H" label	The total number of scheduled hours for the employee is approaching or has exceeded the defined threshold for Affordable Care Act (ACA) eligibility.
Red with "OT" label	The total number of scheduled hours for the employee exceeds the defined Overtime Warning Limit.

Potential Schedule Tooltip

From the Employee Requests tab, hover the cursor over the Expected Weekly Hours value for an employee to open the Potential Schedule tooltip.

The Potential Schedule tooltip provides the following potential scheduling opportunities for the employee for each day of the week.

Field	Description
In	The Punch In time for the day.
Out	The Punch Out time for the day.
Hours	The total number of hours to potentially schedule for the day.
Total	The total number of hours to potentially schedule for the week.
Goal	The ideal number of hours to schedule for the week.

Manager Changes

The Manager Changes tab of the Pending Shift Changes screen provides details about the shift changes initiated by the manager that have not yet been accepted or declined by the employee.

The following describes the fields on the Manager Changes tab.

Field	Description
Business Date	The business date when the shift is scheduled.
Shift	The previous start and end time of the shift. The duration of the shift in hours is displayed in parentheses. This shift is crossed out to indicate it is changed. The new start and end time of the shift. The duration of the shift in hours is displayed in parentheses.
Employee	The employee previously assigned to the shift. This employee name is crossed out to indicate their shift assignment is removed. The employee who is currently assigned to the shift.
Days Pending	The number of days that the shift change has been pending employee acceptance.
Shift Change Comment	Notes or comments about the shift change.
Cancel	Select the X to cancel the shift change. The X field is grayed out when the shift change can no longer be canceled. The X is gray when it is not selected. The X is red when it is selected. From the upper-right, select Save to save the shift change cancellations.

Pending Shift Changes - Instructions

Step by step instructions for managing pending shift changes are provided here:

Approve / Decline Employee Request

Labor 鈫� Pending Shift Changes

An email notification is sent to the manager when an employee initiates a request from Team Portal to pickup a shift.

To approve / decline an employee shift pickup request:

From the Pending Shift Changes screen, select the Employee Requests tab.
From the Store dropdown, select the store to view.
From the Period field, type the starting and ending dates to view -OR- select the calendar icon to open the period / date picker.
From the Employee Requests tab, locate the shift pickup request.
To the right of the shift pickup request, select the applicable action: Approve or Decline.
From the upper-right of the Pending Shift Changes page, select Save.

Cancel Shift Change